Complete Guide to Heavy Vehicle Inspection in NSW: Requirements & Procedures

Heavy Vehicle Inspection in NSW

In New South Wales, heavy vehicle inspections are a crucial part of maintaining road safety and compliance. Managed through the Heavy Vehicle Inspection Scheme (HVIS), these inspections ensure that all heavy vehicles meet strict roadworthiness standards before hitting the road.

Planning Your Heavy Vehicle Inspection

To avoid delays and ensure your vehicle remains registered without interruption, it’s advisable to book your heavy vehicle inspection well in advance. In NSW, you can schedule an inspection up to 12 months ahead, and it’s possible to carry out the inspection up to three months before your registration renewal date. Early booking is essential, especially to allow time for any necessary repairs following the inspection.

Eligibility and Timing

Most heavy vehicles are required to undergo an annual inspection as part of the registration renewal process. Your renewal notice will specify the necessary inspections and the deadline to complete them to prevent registration suspension or cancellation. Remember, inspection results are only valid for three months, so timing your booking appropriately is key.

Booking Your Inspection

Booking an HVIS inspection is easy and simple:

  • Visit the official booking site and click ‘Book online’.
  • Navigate to ‘New booking’, agree to the Terms and Conditions, and fill in your vehicle’s details.
  • You will need your Online Services customer number and vehicle registration information to complete your booking.

Depending on the vehicle type and its usage, inspections might take place at a Heavy Vehicle Authorised Inspection Station (HVAIS) or a Roads and Maritime Services (RMS) station.

Preparing for Your Inspection

To ensure your vehicle passes the inspection:

  • Verify that all vehicle parts, including brakes, tyres, lights, and windscreen wipers, are in good working condition.
  • Clean your vehicle thoroughly, particularly the undercarriage, to allow for an unhindered examination.
  • Make sure the vehicle is unloaded and that you possess the appropriate licence for its operation.
  • Plan your route to the inspection site carefully, especially if your vehicle is over dimension or mass, to ensure all roads are approved for such transport.

During the Inspection

An examiner will conduct various checks based on your vehicle’s type and usage. These include safety inspections and tests on vehicle functionalities to determine if it meets the required standards.

After the Inspection

Post-inspection, you will receive a report valid for three months, which is essential for the registration process. If your vehicle fails the inspection, you will be issued a Defect Notice detailing the problems, the timeframe for repairs, and where to go to clear the notice once issues are resolved.


Regular inspections are mandatory for heavy vehicles in NSW to ensure they meet safety and regulatory standards. By understanding the requirements and properly preparing for your inspection, you can help ensure your vehicle remains compliant and safe on the roads.

FAQs on Heavy Vehicle Inspection in NSW

What are the requirements for a heavy vehicle inspection in NSW?

In NSW, the requirements for a heavy vehicle inspection include ensuring the vehicle meets roadworthiness standards. This involves checking the vehicle’s brakes, tires, lights, steering, suspension, and other safety-related components. Vehicles must be clean and free from damage, especially in areas that affect safety and performance. The vehicle owner must present the vehicle’s registration details and have the appropriate driving licence for the type of vehicle being inspected.

How long does a heavy vehicle pink slip last?

A heavy vehicle pink slip, which is an inspection report, is valid for 6 months in New South Wales. This report is required for renewing the vehicle’s registration and verifies that the vehicle is safe to operate on public roads.

How long can I drive a heavy vehicle in NSW?

In NSW, you can drive a heavy vehicle as long as it is registered and complies with the National Heavy Vehicle Regulator (NHVR) standards. Continuous driving hours are regulated by fatigue management laws, which must be adhered to at all times to ensure safety.

How long is a vehicle inspection good for in NSW?

In NSW, a vehicle inspection report (pink slip) is valid for 6 months. This applies to both light and heavy vehicles and is necessary for registration renewals.

What is the difference between a pink slip and a green slip?

In NSW, a pink slip is a safety inspection report that proves your vehicle is roadworthy, while a green slip is compulsory third-party insurance that provides coverage for injuries caused to others in a road accident. A pink slip is required for renewing or establishing registration, and a green slip must be obtained to register or renew a vehicle’s registration.

What happens if you fail a heavy vehicle inspection in NSW?

If a heavy vehicle fails its inspection in NSW, it will receive a defect notice outlining the issues that must be addressed. The vehicle cannot be driven until these defects are rectified and a follow-up inspection confirms the vehicle now meets the required standards.

Are there specific inspection stations for heavy vehicles in NSW?

Yes, heavy vehicle inspections in NSW must be conducted at authorised Heavy Vehicle Authorised Inspection Stations (HVAIS) or Roads and Maritime Services (RMS) inspection stations specifically equipped to handle large vehicles.

Can you transfer vehicle registration without a pink slip in NSW?

No, transferring vehicle registration in NSW requires a valid pink slip to ensure the vehicle is roadworthy at the time of transfer.

What are the consequences of driving an unregistered heavy vehicle in NSW?

Driving an unregistered heavy vehicle in NSW is illegal and can result in substantial fines, demerit points, and even impoundment of the vehicle.

How do I check the registration status of a heavy vehicle in NSW?

You can check the registration status of a heavy vehicle in NSW through the Service NSW website or by using the Service NSW mobile app, where you can enter the vehicle’s registration details to view its current status and expiry date.